Privacy Protection Commitment
USAFIS Organization (Usafis.org) is committed to safeguarding your privacy while providing our secure Green Card Lottery and/or US Visa Assessment online application services. We encourage you to periodically review this statement as it may change from time to time at our sole discretion. Questions concerning your personal information should be directed to our Privacy Officer by email at: [email protected]
A. Personal information that you provide to USAFIS Organization belongs to you and is accurate, complete and correct.
The USAFIS Organization recognizes the need to provide further privacy protections with respect to personal information the company may process from children on our websites, channels and applications. Personal information for underage individuals (aged 16 and less) will be stored only after their legal guardian consents, and will be used only to deliver the application to the relevant authorities. The USAFIS Organization won’t register an individual 16 years old (or younger) as a client.
When We Collect Your Personal Information
USAFIS Organization collects personal information about you when you actively submit information to us through various means (including by email, telephone, postal delivery, online chat or social media, and/or when you provide your details in an application operated by our company), and we also gather information whenever you utilize our services, products or service channels, including through observation of your usage of our websites.
Use of “Cookies”
USAFIS Organization uses “cookie” files which monitor your patterns of activity when you visit our website in order to improve the overall website user experience, provide you with any necessary support services, as well as offer you services and/or products that you may be interested in as suggested by data that is collected using the cookie file. When you visit our website, our company system assigns an identifying number to the device that you used to access our website and a cookie file is installed on that device. There may also be times when our company permits the installation of cookie files on your device (either on a temporary basis or permanently) by third parties which are related to their websites, services and/or products. You can set your Internet browser preferences to a cookie rejecting mode, but be advised that the service may not function properly.
Personal Information Collected
Personal information gathered by USAFIS Organization includes location data from the device you use when accessing our website and/or application that we operate, information that is transmitted in the process of communicating with you, and payment collection information when you pay for our services and/or products that we offer.
Your Device’s Location Data – In the process of using the Internet network and accessing a website and/or application operated by USAFIS Organization, and to the extent that your device makes available this option as part of its privacy definitions, our company collects data about the location of your device, which may include general information about the city and state where your device is located as enabled by your IP address.
Information from Communication with You – When you communicate with our company and/or a representative acting on behalf of our company, using methods that may include entering your details on a form on our website and/or in an application that we operate, phone call, voicemail, email, online chat, social network communication, postal delivery, or using any other method, the information that you provide to USAFIS Organization (including comments, requests, complaints, and ideas) will be saved in our system. Thus, if you contact our company and/or a representative acting on behalf of our company, including a customer service representative, by phone, your phone call may be recorded and or the phone conversation documented in writing, among other things, in order to monitor the quality of the service provided to you and/or to prevent fraud. Furthermore, if you subscribe to a newsletter or other communication from our company, we will receive automatic updates whenever you open the newsletter or other communication and/or when you click on a link that it contains.
Payment Collection Information – When you make a payment for services and/or products offered by USAFIS Organization using a credit card, you will be asked to submit data such as the credit card number and details. Usafis.org is hosted on a secure server and uses the most updated information security technology, whose purpose is to protect your credit card details during the transmission of data stored on the servers. This SSL technology (“Secure Sockets Layers”), secures billions of dollars’ worth of transactions over the Internet. Our company also uses a mediator, such as PayPal and GiroPay, for the purpose of providing alternative payment solutions. USAFIS Organization collects personal identifiable information about you (your “Data”) at the time that you make a payment for our offered services and/or products, such as:
- Phone and/or mobile numbers
- Zip code
- IP address and Internet browser information
- Market research data such as customer usage patterns
Use and Disclosure of Personal Information
We use your Data for legitimate business operational and marketing purposes, which may include:
- Processing orders and inquiries
- Improving our website and services
- Enhancing our customer service
- Providing you with the requested services and/or products
- Resolving disputes, collecting fees, and troubleshooting problems
- Conducting market research surveys
- Providing you with information about the products and services that we offer
You may stop the delivery of marketing emails by following the instructions accompanying a particular communication or by contacting us at: [email protected]
USAFIS Organization may share information about users with business partners, sponsors and other third parties who may use that information for marketing purposes. We provide this type of information in aggregate form so that no individual user is identified. If you prefer not to receive online marketing information from third-party companies, please contact our Privacy Officer by email at: [email protected]
USAFIS Organization sends messages to its subscribers via email regarding its products, new services, improvements, notice of scheduled services, etc. Our subscribers may opt-out of receiving this information by suspending their subscription with us.
A. Subject to the terms of this Agreement, the Customer hereby grants to USAFIS Organization the right to use, copy, store, transmit, modify, create derivative works of and display the Customer Data solely to the extent necessary to provide the Services to the Customer. As said, USAFIS Organization will use all Customer Data for the immigration process and will store and use this data for this cause. USAFIS Organization does not provide an archiving service. USAFIS Organization agrees only that it will not intentionally delete any Customer Data from any Service prior to termination of the Customer’s applicable Subscription Term. USAFIS Organization expressly disclaims all other obligations with respect to storage.
B. Despite the provisions of section A above, USAFIS Organization may share or disclose your private, aggregated or otherwise personal information with third parties for industry analysis and demographic profiling and to deliver targeted advertising about other products and services and for marketing purposes. You may opt-out of receiving marketing messages by using the opt-out mechanisms and links from our website or emails.
C. You have the option to delete your personal information completely from our systems without leaving any trace or stored data. This personal data delete option will be filled upon specific client’s request.
Protection of Your Personal Information
USAFIS Organization has appropriate technical and organizational measures in place to provide a high level of security to protect the personal information our company has about you against unauthorized access or use, alteration, unlawful or accidental destruction and accidental loss. Data collected by USAFIS Organization is stored behind “firewalls” so as to prevent loss, changing or misuse of information under our control. Websites and applications operated by USAFIS Organization which contain sensitive personal information are protected using the Secured Sockets Layer (SSL 128) protocol which encrypts information on the Internet and is widely accepted and used to protect financial and other sensitive online transactions. The security tools and procedures our company has in place also locate and help to prevent access from unauthorized users.
Furthermore, whenever we transfer or share your personal information with third parties, our company also requires that they utilize technical and organizational procedures in order to maintain a high level of security for your information. Nonetheless, please note that there may be situations in which our company is obligated by law or other requirements beyond our control to transfer your personal information to public authorities or other third parties and in these situations, our company is limited in its ability to affect the measures taken by those third parties to protect your information.
The USAFIS Organization agrees to use commercially reasonable technical and organizational measures designed to prevent unauthorized access, use, alteration or disclosure of any service or customer data. The USAFIS Organization has implemented appropriate administrative, technical, and physical security procedures to help protect the personal information you provide to us. However, the USAFIS Organization will have no responsibility for errors in transmission, unauthorized third party access or other causes beyond USAFIS Organization’s control.
Although USAFIS Organization makes reasonable efforts to protect your personal information from loss, misuse, or alteration by third parties, you should be aware that there is always some risk involved in transmitting information over the Internet. Consequently, USAFIS Organization cannot guarantee that the information that you provide on our websites and/or applications that we operate will be completely secure.
Websites operated by USAFIS Organization may include links to different websites. Please note that when ‘clicking’ any of these links, your computer will be directed to another separate website. We advise that you read the Privacy Protection Notice on these sites, since theirs may differ from ours.
Access to Data and Contact Info
You may request a correction to or a copy of the personal information we hold about you by contacting the Privacy Officer at [email protected] or by writing to:
One Penn Plaza, Suite 6199
New York NY 10119
USAFIS Organization serves as the Data Controller of the personal information about you.
In the event that you have enrolled to receive services offered by USAFIS Organization, but a portion of that service is provided by a third party, the third party will serve as a separate “Data Controller.”
Furthermore, USAFIS Organization is part of a Group of companies that also includes: AbroadEd, AustraliaGSM, Canadian Visa Expert, International Job Master, Jobs Across The World, Natively Academy, and New Zealand Visa Expert.
Each company in the Group conducts certain activities that make up a portion of the Group’s overall activity, which involves relocation, immigration, and education. In this activity, the members of the Group share among themselves personal information about individuals for their internal purposes.
Thus, personal information that USAFIS Organization collects about you may be shared with the other companies in the Group and these other companies may utilize that personal information only for their internal requirements. Similarly, personal information collected about you by other companies in the Group may be shared with USAFIS Organization, which will utilize it only for its internal purposes.
In each of the above cases, USAFIS Organization and the other companies in the Group will be considered “Joint Data Controllers” in regards to personal information about you, and they will be responsible individually and collectively for complying with the requirements to safeguard your personal information.
If you would like to realize your rights about personal information or should you have any questions about activities related to the processing of your personal information, please feel free to contact USAFIS Organization, which will handle your request even if it involves another member of the Group, at the company’s address provided above, or by sending an email to: [email protected]
Additionally, you may contact members of the Group which process your personal information as well as USAFIS Organization.
Sharing Personal Data with Third Parties
In addition to sharing personal information about you with other companies in the Group of companies that USAFIS Organization is a part of, in support of general activities or internal needs of the companies in the Group (as discussed in the Data Controller section above), USAFIS Organization may also share your personal information with third parties such as those listed below:
A. Immigration agents, lawyers, consultants, or other third parties (among others) that facilitate the process for relocation/immigration/education services (as relevant);
B. Third parties providing services or supplies that help our company to provide you with the services and/or products that you request (for example, accountants, IT services, legal advisers, payment processing services, etc.);
C. Officials involved with certain legal or related matters (for example, public authorities dealing with immigration, customs, security, etc.);
D. Officials in different countries in order satisfy certain legal requirements;
E. We may offer you the services and/or products of third parties that are our company’s business partners and if you indicate an interest in these offers, we may provide your personal information to those third parties.
Please note that USAFIS Organization will send your personal information to the third party on the date in which it is requested or when necessary (as relevant).
Data Protection in the European Union
For issues concerning European regulations for privacy protection, please contact our Privacy Officer by sending an email to: [email protected]
Consequences of Not Providing Your Personal Information
There is no obligation for you to provide your personal information to USAFIS Organization. It should be noted, however, that USAFIS Organization may not be able to provide you with the services and/or products that you request from our company unless you submit your personal information.
Although you are not required to provide USAFIS Organization with your personal information, there are certain situations in which providing your personal information is a necessary condition for establishing a contractual relationship between you and USAFIS Organization. Therefore, a decision by you not to provide USAFIS Organization with your personal information may prevent our company from entering into a contractual agreement with you and consequently, we may not be able to provide you with the services and/or products that you asked to receive from our company.
Notwithstanding the aforementioned, these rules will apply concerning particular users: In general, with the exception of any lawful requirement for users to provide our company with specific information, you are not legally obligated to provide USAFIS Organization with your personal information, and you have the freedom to decide whether or not to do so. In the event that you decide not to provide USAFIS Organization with your personal information in accordance with the company’s requirements, USAFIS Organization may be prevented from responding to your request and/or may not be able to provide you with the services and/or products that you ask to receive.
You May Request That Your Personal Information Not be Used for Marketing
USAFIS Organization seeks to take into account the needs and personal preferences of its potential and current customers in order to provide them with relevant content and offers. With this goal in mind, USAFIS Organization conducts analyses of personal information using certain technologies and techniques in order to reach conclusions regarding content and offers that you may find personally relevant. Furthermore, to the extent that you agree to be sent marketing offers from USAFIS Organization, our company can refine its offers made to you by using the conclusions drawn from these analyses of your data. USAFIS Organization is using the following domains to send customers who provided their consent to receive promotional, transactional & other types of emails through the email marketing channel: usafisnews.org, email.usafis-mail.net, usafis.com, including its main sending domain usafis.org.
You have the right to request at any time and without cost that USAFIS Organization not use your personal information for direct marketing purposes, by sending an email with the subject line “Unsubscribe” to: [email protected] Please note that if you decide on this option, your personal information (such as your contact details) will still be saved by USAFIS Organization, but our company will not use your information to send marketing materials, as discussed in the previous paragraph.
You Have Rights Regarding Your Personal Information
You have several rights regarding your personal information, such as the following:
The Right to Review Your Personal Information – You have the right to ask our company to confirm if it has personal information about you and if it does, you can also request to be sent a copy of your personal information, pending our company’s confirmation of your identity so as to prevent the transfer of your personal information to an unauthorized third party. You may request a review of your personal information by sending an email to: [email protected]
The Right to Limit How Your Personal Information Is Used – It is your right to insist that limits be placed on how our company uses your personal information contingent upon your personal information being required by our company to fully provide you with the services and/or products you enrolled to receive from our company. You may request that our company place limits on how we use your personal information by sending an email to: [email protected]
The Right to Have Your Personal Information Deleted – You have the right to request that our company delete your personal information, contingent upon the following caveats:
A. you provided consent for your personal information to be processed and you are now cancelling your consent to process your personal information, subject to there not being a legal basis that justifies processing your personal information;
B. your personal information is not required for the purpose that it was processed and/or collected;
C. you are objecting to the processing of your personal information for direct marketing purposes (as discussed above in the section, “You May Request That Your Personal Information Not be Used for Marketing”);
D. you have your own reasons for objecting to the processing of your personal information, if the legal basis for it to be processed is the carrying out of a task or tasks for the public good, implementing official authority granted to our company or satisfying the legitimate interests of our company and/or a third party, such as producing a profile about you by virtue of the above lawful bases, and there are no decisive legitimate reasons to process your personal information that outweigh your rights, freedoms or interests;
E. your personal information needs to be deleted due to legal requirements placed upon our company;
F. personal information was gathered in the context of offering services to a minor; or
G. your personal information was collected and/or processed in an illegal manner.
You may request that our company delete your personal information from its system by sending an email to: [email protected]
Please note that this right will not apply in situations in which our company has a duty to process your personal information because of laws imposed upon our company, to seek protection from lawsuits, in the interest of public health, or to fulfill commitments for carrying out the official authority of our company or the public interest.
The Right to Object to Your Personal Information Being Used – At any time, you have the right to object, for your own reasons, to your personal information being processed, given that the legal basis for your personal information being processed is the carrying out of a task or tasks for the public good, implementing official authority granted to our company or satisfying the legitimate interests of our company and/or a third party, such as producing a profile about you by virtue of the above lawful bases, and there are no decisive legitimate reasons to process your personal information that outweigh your rights, freedoms or interests. In the same manner, it is also your right at any time to object to the processing of your personal information for use in direct marketing (this includes the creation of a profile about you for marketing purposes) and in such a case, our company will no longer process your personal information for the purpose of direct marketing. You may send objections regarding the use of your personal information to: [email protected]
The Right of Mobility for Your Personal Information – It is your right to be sent in an acceptable, structured format that can be read on a device your personal information that you provided to our company and to transfer your personal information to a different Data Controller. You also have the right to request that our company send your personal information to the other Data Controller (if that is technically possible). It is important to note that your right to have your personal information sent to you or to a different Data Controller only applies to your personal information that was processed with your consent or to take steps at your request prior to signing a contract or based upon the requirement to implement a contract to which you are a party. It must also be stressed that it is not acceptable to impinge upon the right of our company to keep a copy of your personal information as determined by European regulations concerning privacy protection. You may request that our company send your personal information to you and/or transfer it to a different Data Controller by sending an email to: [email protected]
Data Protection Officer
One Penn Plaza, Suite 6199
New York NY 10119
Transfer of Personal Information to International Organizations or Other Countries
Through your use of the website(s) and/or application operated by USAFIS Organization, and by providing your personal information to our company, you hereby give your informed consent to USAFIS Organization to process and/or store and/or retain and/or transfer your personal information beyond the borders of your country of residence.
Length of Time for Retaining Your Personal Information